IQA Trustee Applications Now Open
- Published: 12 January 2019
- Written by Rahel Liviero and Sarah Woolsey
As previously announced, the International Quidditch Association (IQA) is looking for new trustees to serve on its board. After the approval of the constitution on Dec. 15, 2018, this is the next big step for IQA as it will dictate the organization’s direction moving forward. Given the changes resulting from the incorporation of the IQA, including the formation of a new entity, and that only one trustee’s term was not expiring, the board of trustees felt it appropriate for any trustee who wished to continue with the IQA to stand for re-election at the annual general meeting and allow for a new slate of trustees to be elected as the organization transitions with incorporation. At the December meeting, the assembly of members, formerly known as the IQA Congress authorized the creation of a temporary committee to manage the board recruitment process.
Trustees serve as part of a small group that makes governing decisions for the International Quidditch Association. The trustees have a direct hand in shaping the future of the organization and the sport overall. The general powers of the board include, but are not limited to:
- Hire, evaluate, terminate, and set compensation for any staff;
- Admit new members, reclassify, and terminate the membership of members as provided in the constitution;
- Receive and review reports of any employees, committees, or task forces of the IQA;
- Approve the hiring of any professionals including accountants, financial advisors, auditors, and lawyers;
- Maintain a culture of ethical behavior and compliance throughout the IQA;
- Achieve transparency in the operations of the IQA as is reasonably achievable;
- Set the strategic plan, budget, and corporate performance measures;
- Monitor the financial reporting process and the legal and regulatory compliance program;
- Set policy on capital structure, financial strategies, borrowing commitments, and long range financial planning;
- Monitor the IQA’s assets to ensure that they are properly protected;
- Ensure that the board is properly structured and is capable of acting in case of an unforeseen corporate crisis;
- Conduct an annual review of the IQA’s performance and effectiveness and determine future actions required to achieve the IQA’s mission;
- Approve a strategic plan covering both the mid-term and long-term;
- Maintain documents confirming the achievements of the IQA, athletes, and coaches, and records confirming anti-doping results, medical records, promotion of women, sport administration, communication, and marketing; and
- Take such other action as is customary for a board of directors of a corporation.
Applications for the open trustee positions are due on Jan. 25, 2019, and the final confirmation vote for trustees will be conducted at the IQA Annual General Meeting (AGM) in mid-February 2019, with the exact date to be determined according to IQA members’ availability.
- Jan. 25, 2019: Deadline for applications.
- Full Name
- Email Address
- Country of residence
- Resume or Curriculum Vitae (C.V.)
- Cover Letter, addressing:
- What is your motivation to apply as a Trustee?
- What do you see as the future of the IQA and quidditch in general?
- How do you want to achieve this?
- OPTIONAL: Letter of nomination from NGB
- Candidates may apply directly without an NGB nomination. In those cases, an NGB would nominate the candidate during the AGM meeting before the vote.
- A single NGB may nominate more than one candidate.
- Any NGB may nominate any candidate, regardless of their country of residence.
- Jan. 28, 2019: Candidate interviews complete.
- Private interviews will be conducted with each candidate as applications are submitted.
- Interviews will include standard questions determined by the committee, and each interview will involve the candidate, and at least one member of the committee.
- Written notes will be taken during each interview and shared with all members of the committee.
- Jan. 30, 2019: Candidate summaries shared with NGB representatives
- A short profile of each candidate that the committee recommends to advance will be shared with representatives of each NGB. This information will include their cover letter and resume/CV as well as a summary of the interview.
- A summary will also be shared for candidates that the committee does not recommend to advance.
- This may include candidates who decline to advance after the interview process or candidates who do not fit the minimum expectations for the position, including English proficiency and availability for Board meetings.
- Any NGB representative who has further question about candidates in this summary may ask and the committee will provide additional information.
- If after this additional information is provided, a NGB representative recommends that the candidate be advanced, unless they had directly declined to further their application, the committee will note this for NGBs.
- Feb. 4, 2019: Deadline for NGBs to send feedback and follow-up questions for candidates.
- NGBs may send additional feedback to committee by email at any time, preferably by this deadline to ensure the feedback can be adequately considered.
- The committee will review follow-up questions and either directly ask the candidate (see next step) or provide follow-up information directly.
- Feb. 5, 2019: Follow-up questions sent to candidates via email.
- Follow-up questions may be sent to candidates both from questions posed by NGBs or other areas needing clarification.
- Responses to those questions from candidates will be shared with NGBs as soon as possible, with a goal deadline of Feb. 9, 2019.
- Feb. 12, 2019: Committee recommendations finalized.
- Committee shares final recommendations with NGBs via a written report:
- The report will note all candidates who applied, the status for each (whether or not they were advanced beyond the interviews), candidate summaries sent on January 30, and additional information shared from follow-up questions.
- The recommendations will note the level of qualification the committee believes each candidate has for the trustee position: either recommended or not recommended.
- This report will include a note of which candidates have received NGB nominations and which candidates applied directly and will need to be nominated by an NGB during the AGM to be voted on.
- Mid-February (To Be Announced): AGM Meeting and confirmation vote.
- The nominations committee will present the recommendations report and answer additional questions from NGBs.
- To be voted upon, each applicant will need to be nominated by an NGB either through the application process (see step 2) or through a verbal nomination at the AGM.
- Each candidate will be voted on individually during the AGM. Only NGBs who are full members of the IQA may cast votes. No trustee can be elected without an affirmative vote of the majority of voters present at the AGM.
- February (TBA): Onboarding of Trustees
- Formal offers will be made to Trustees voted upon during the AGM.
- After this point, the onboarding process will proceed with IQA staff.
Rahel Liviero (Co-Chair) and Sarah Woolsey (Co-Chair)